Running a limited company: your responsibilities
Company changes you must report
You must report certain changes to Companies House.
Changing your company鈥檚 registered office address
You must tell Companies House if you want to change your company鈥檚 registered office address. If the change is approved, they will tell HM Revenue and Customs (HMRC).
Your company鈥檚 new registered office address must be in the same part of the UK that the company was registered (incorporated).
For example, if your company was registered in England and Wales, the new registered office address must be in England or Wales.
Your address will not officially change until Companies House has registered it.
Changing your company鈥檚 registered email address
There鈥檚 a different process if you need to .
Other changes you must report
You must tell HMRC if:
- your business鈥� contact details change - for example, your name, gender, business name or your personal or trading address
- you appoint an accountant or tax adviser
You must tell Companies House within 14 days if you make changes to:
- the address where you keep your records, and which records you keep there
- directors or their personal details, like their address
- 鈥榩eople with significant control鈥�, or their personal details like a new address
- company secretaries (appointing a new one or ending an existing one鈥檚 appointment)
You must tell Companies House within a month if you issue more shares in your company.
How to report changes to Companies House
You can:
- use the Companies House online service
- fill in and send paper forms
You must separately.
Changes that shareholders must approve
You may need to get shareholders to vote on the decision if you want to:
- change the company name
- remove a director
- change the company鈥檚 articles of association
This is called 鈥榩assing a resolution鈥�. Most resolutions will need a majority to agree (called an 鈥榦rdinary resolution鈥�). Some might require a 75% majority (called a 鈥榮pecial resolution鈥�).
Companies House has more details about the types of to them.
Your new company name will not take effect until it鈥檚 registered by Companies House - they鈥檒l tell you when this happens.
Shareholder voting
When you鈥檙e working out whether you have a majority, count the number of shares that give the owner the right to vote, rather than the number of shareholders.
You do not necessarily need to have a meeting of shareholders to pass a resolution. If the right amount of shareholders have told you they agree, you can confirm the resolution in writing. But you must write to all shareholders letting them know about the decision.