TCM1000530 - How to access and generate a 'Check Character' in Print Payslip - HMRC internal manual

TCM1000530 - How to access and generate a 'Check Character' in Print Payslip

Version 1.0

Changes to previous version - new guidance

Step 1

To create a desktop shortcut to the 鈥楶rint Payslip鈥� application

minimise all open windows on your computer
right click on the desktop
select 鈥楴ew鈥�
select 鈥楽hortcut鈥�. A 鈥楥reate Shortcut鈥� window will open
select 鈥楤rowse鈥�. A 鈥楤rowse For Folder鈥� window will open

Note: The 鈥楳y Computer鈥� option will be highlighted by default

select the 鈥楳y Computer鈥� option to expand a list of further options available
select 鈥榅P (C:)
select 鈥楶rogram Files鈥�
select 鈥楨DS鈥�
select 鈥楶rint Payslip鈥�
select 鈥楶rintpayslip鈥�
select 鈥極K鈥�. You will be taken back to the 鈥楥reate Shortcut鈥� window
select 鈥楴ext鈥�
select 鈥楩inish鈥�
you have now created a desktop shortcut for 鈥楶rint Payslip鈥�
go to Step 2.

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Step 2

To access 鈥楶rint Payslip鈥�

If you do not have the shortcut to 鈥楶rint Payslip鈥� on your desktop

select 鈥楽tart鈥�
select 鈥楢ll Programs鈥�
highlight 鈥楶rint Payslip鈥� from the list of programs
select 鈥楶rintPayslip鈥�. This will open the 鈥楶rint Payslip鈥� application and will display the 鈥楧ocument Selection鈥� screen
go to Step 3.

If you have the shortcut on your desktop

double click on the 鈥楶rint Payslip鈥� icon from your desktop. This will open the 鈥楶rint Payslip鈥� application and will display the 鈥楧ocument Selection鈥� screen
go to Step 3.

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Step 3

On the 鈥楧ocument Selection鈥� screen

select 鈥楶ayslip鈥� from the options available in the 鈥楧ocument Type鈥� field
select 鈥楾ax Credits鈥� from the options available in the 鈥楶ayment Type鈥� field
select 鈥楢OC鈥� from the options available in the 鈥楶rocessing Office鈥� field
select 鈥極K鈥�. You will be taken to the 鈥楶ayslip Input鈥� screen
in the 鈥楾axpayer Name鈥� field enter the name of the customer
in the 鈥楻eference鈥� field enter the reference number

Note: The reference number will be the customer鈥檚 NINO excluding the suffix and the entitlement end date

For example: AA123456300609

select 鈥榊es鈥� from the options available in the 鈥楥onfirm Total not Req鈥檇鈥� field
select 鈥楴o鈥� from the options available in the 鈥楢ddress Req鈥檇鈥� field
select 鈥楴ext鈥�. You will be taken to the 鈥楶ayslip Preview鈥� screen
the 鈥楬ead Of Duty鈥� (HoD) character and the 鈥楥heck Character鈥� will automatically populate onto the end of the reference number, shown in the 鈥楻eference鈥� box in the middle of the payslip

Note: The HoD character for 鈥楾ax Credits鈥� will always be the letter 鈥楴鈥�

For example: AA123456050409[N]K

Note: The 鈥楥heck Character鈥� will be a randomly selected letter, unique to the customers record

For example: AA123456050409N[K]

Note: Do not print the payslip

Note: Do not take any screen prints

you have now generated a 鈥楥heck Character鈥� in 鈥楶rint Payslip鈥�
make a note of the 鈥楥heck Character鈥� only聽
go to Step 4.

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Step 4

If you want to exit the 鈥楶rint Payslip鈥� application

select 鈥楤ack鈥� on the 鈥楶ayslip Preview鈥� screen. You will be taken to the 鈥楶ayslip Input鈥� screen
select 鈥楨xit鈥�
you have now exited the 鈥楶rint Payslip鈥� application

If you want to clear the details from the 鈥楶rint Payslip鈥� application

select 鈥楤ack鈥� on the 鈥楶ayslip Preview鈥� screen. You will be taken to the 鈥楶ayslip Input鈥� screen
select 鈥楥lear鈥�.

You have now cleared the details in the 鈥楶rint Payslip鈥� application

188体育

Tax Credits Manual