188ÌåÓý

Some content of this manual is being considered for archiving. If there is content you use regularly, please email [email protected] to let us know as soon as possible.

Payments held overnight

Occasionally it may not be possible to process a payment on the day of receipt, for example where post-dated cheques have been accepted. If so, you should:

• keep the payments in a â€�32 folderâ€� B/F system with folders numbered from 0 to 31 inclusive.
• keep post-dated cheques in the folder relating to the day in the month on which they will be forwarded to DMB Banking
• keep a series of two or more post-dated cheques from the same payer in the folder corresponding to the earliest dated cheque
• move the batch from folder to folder whenever a cheque is dealt with
• review the folders daily
• send cheques to DMB Banking as soon as it is viable.

Remember that a post-dated cheque should be sent to DMB Banking three working days before its date.

Keep folders and contents in the office safe or security cabinet when not in use.

The �0� Folder

In the folder marked �0� you should keep any irregular documentary payment that cannot be cleared on the day of receipt. You should:

• attach a brief note to each payment explaining why it is being held
• review the folder each day to ensure that payments are processed at the earliest possible opportunity.

Where a payment cannot be cleared after three successive working days ask the cashier’s supervisor whether it should be processed and if so, how.