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Deadline

You must complete and return your form by 11:59pm on 13 October 2023.

Failure to submit a return will result in 100% recovery of your original 16 to 19 tuition fund allocation.

Please ensure you allow sufficient time before the deadline to complete the form.

Before you start

Make sure you have:

• an account with the DfE sign-in service. If you have not used DfE sign-in before you will need to create a
• your UK Provider Reference Number (UKPRN). If you don鈥檛 know this, it can be found by searching the
• your institution鈥檚 tuition fund full year spend for academic year 2022 to 2023
• the required authority to complete the form on behalf of your institution

Purpose

This guidance explains how to complete the end of year report and what information you will need to provide. There is one report to capture information on 16 to 19 additional hours and 16 to 19 tuition fund 2022 to 2023 (if both are appropriate to your institution).

We use the report for 2 reasons:

1: To monitor and ensure that all institutions deliver on average 40 additional hours more for band 5 students (and a proportionate increase for those in lower bands) in academic year 2022 to 2023 than their academic year 2020 to 2021 baseline.

2: To gather information on your institution鈥檚 spend for 16 to 19 tuition fund in academic year 2022 to 2023 so that we can reconcile funding.

Declaration of compliance

We will ask you to:

• confirm that your institution has delivered the increased hours as outlined in our 16 to 19 funding guidance
• and report on tuition fund spend (where applicable)

The person completing the declaration must have the authority to confirm the information on behalf of your institution.

We will monitor and enforce the minimum hours in each funding band using the individualised learner record (ILR) or school census. We will not consider your end of year statement in terms of delivering against these minimums.

When not to submit a report

You do not need to submit a report if both of the following apply:

Additional hours - We did not share baseline data with your institution in June 2022. There are a number of reasons why your institution may not have received a baseline, detailed in the 16 to 19 additional hours guidance.

And

16 to 19 tuition fund - Your institution was not in receipt of 16 to 19 tuition fund for academic year 2022 to 2023.

You can find more information on the tuition fund in the 16 to 19 tuition fund guidance 2022 to 2023

Accessing the form

You can access the form

Use the online form to tell us about the following:

• 16 to 19 additional hours
• 16 to 19 tuition fund

We will only show the pages or sections that are relevant to the funding your institution received.

DfE Sign-in

Sign in to聽your聽DfE Sign-in account

Follow the below steps to access your DfE Sign-In account:

1: When prompted, enter your credentials (your email address and password) for authentication.

2: Choose the institution for whom you are completing the form.

3: The next page will display the details we hold about the institution you selected when you signed in.聽This will show the name, address and URN or UKPRN of the institution, as well as the name and email address of the person who signed into DfE Sign-in.

4: If these details are correct, then all you need do is to select 鈥楥ontinue鈥� to go to the next page.

5: If you believe these details are incorrect, please complete the form and we will investigate.聽You can still proceed with your submission.

6: Complete the form as instructed in the following sections.

Your account must be connected to the institution you are completing the form for. You do not need to add any services in DfE Sign-in; it is used聽only聽for authentication.

If you聽do not have a DfE Sign-in account

You will need to create one by following steps 1 to 5 below:

1: Select 鈥榗reate a DfE Sign-in account鈥� the

2: Enter your name and email address (use a valid business email address that contains your name).

3: We will send you an email to verify your email address; copy the code from this email and paste it into the box on the verification page.

4: Create a memorable password of 8 characters or more. Your password must include 2 uppercase letters, 2 lowercase letters, and 2 numbers.

5: Sign in using your new credentials, and request access to the institution for which you would like to submit a claim.聽Your request will be sent to the approver(s) at the institution for action.

Once your request to access an institution has been approved, you can follow the steps outlined in the 鈥榓lready have a DfE account鈥� section to complete the form.

You might have noticed the term 鈥榓pprover鈥� when creating your account. An approver is someone at your institution responsible for controlling who has access to DfE Sign-in and the services within the system. It鈥檚 usually a senior person, such as an administrator or a manager.

For security reasons, you will need the approval of one of your institution鈥檚 approvers before you can access the form.

Once your request to access an institution has been approved, you can follow the steps outlined in the 鈥榣og into your DfE Sign-in account鈥� section to聽complete the form.

If you need further assistance

If you are having problems using the DfE Sign-in service, use our . You will be able to request further assistance if required. When raising a support request, select 鈥榦ther.鈥�

If you are having problems accessing the form, please contact us via the .

Completing the聽form

There is a 鈥榮ave and continue鈥� button at the bottom of each page. Clicking on this button will take you to the next page.

The form will remember information you have saved if you sign out of the form or if you leave it open for an extended period.

The form is split into several sections. We explain each section below.

Your details

We will show you the information we hold about your additional hours if applicable, and your institution鈥檚 16 to 19 tuition fund allocation for the 2022 to 2023 academic year if you received one.

16 to 19 additional hours

If we issued a baseline to you, we will show you a table containing your institution鈥檚 R06 or autumn census planned hours data.

Column 2 shows baseline data based on returns your institution made in academic year 2020 to 2021, which was supplied to your institution by the department in June 2022.

Column 3 shows the increase in planned hours we expected your institution to deliver in academic year 2022 to 2023.

Column 4 shows academic year 2022 to 2023 planned hours data taken from your institution鈥檚 R06/autumn census data.

We have rounded up all figures shown in the table.

If your institution鈥檚 R06 data shows average hours lower than we expected for any funding band, we will ask you to explain.

Please note: Where institutions have merged or have separated from another institution since we issued your original baseline, we have revised your institutions baseline data shown in column 2 to reflect this.

The R06/autumn census data shown for academic year 2022 to 2023 will be data obtained under the UKPRN number for the parent institution. The form makes provision to indicate if your institution has been impacted by such changes and therefore the average planned hours are lower than expected.

We will ask you to tell us how your institution used additional hours.

Once you have completed the additional hours section, the form will progress to either:

• the tuition fund section, if your institution received tuition fund in academic year 2022 to 2023, or
• the declarations page

16 to 19 tuition fund

We will show you a table which contains the amount of funding your institution received in academic year 2022 to 2023.

Some institutions are eligible for up to an extra 12.5% of their original 16 to 19 tuition fund allocation. If you were eligible for the extra 12.5%, we will show this in the table. If you were not eligible, we will only show your original allocation. We explain the eligibility criteria for the extra funding in section 7.12 in our 16 to 19 tuition fund guidance 2022 to 2023.

We will review your end of year report for final spend and where appropriate, you will receive payment for the extra funding in December 2023. We will not pay for spend above 12.5% of your original allocation.

Your institution must ensure the funding allocation has been spent in accordance with the published聽16 to 19 tuition fund guidance 2022 to 2023.

If we did not offer your institution the extra funding and you think they are eligible, you can make an enquiry via the .

Recoveries

We will recover reported unspent allocations in December 2023.

Declarations page

Once you have completed your submission, you will see several declarations. We will ask you to enter your full name, email address and position within your institution.

You will not be able to submit your form without fully completing this section.

Submission summary

You will see a summary page so that you can check all your answers before submitting the form on behalf of your institution.

If you would like to change any answers, use the 鈥榗hange鈥� link that appears next to each data entry.

If you want to keep a breakdown of your information, select 鈥楽ave summary as pdf鈥�. You must do this before clicking the 鈥楽ubmit鈥� button.

Confirmation

We will send an email confirming your submission to the email address you provided earlier in the form.

The final page confirms your submission and shows a unique reference number. You must make a note of your unique reference number as we will not include this in your confirmation email.

Amending your submission

You can make changes to your institution鈥檚 form and resubmit up until 11:59pm on 13 October 2023. To do this, you will need to log in and update the relevant information.

We will not grant any extensions to the deadline. Failure to submit a return will result in 100% recovery of your original 16 to 19 tuition fund allocation as we will assume that their your tuition fund delivery did not incur any eligible costs.

You will receive a new unique submission reference each time you resubmit your form. Please make a note of your unique reference number and quote when making enquiries.

If you make a second submission, we鈥檒l take the details of the most recently submitted form and disregard previous versions.

Enquiries

If you have any questions after reading this guidance, contact us via the .