Guidance
Procurement Management - Commercial Lead
Published 8 July 2024
漏 Crown copyright 2024
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Job Pillar 搁辞濒别听颁辞尘辫辞苍别苍迟 |
PROCUREMENT PROCESS Procurement Management |
|---|---|
| Commercial Professional Level |
Commercial Lead (Grade 7 equivalent) |
| Role Summary | In this role you will lead the procurement process, contribute to delivering commercial excellence for your department and provide a customer-focused service. The role is varied as you will be expected to use your commercial expertise to work on and manage all stages of the procurement process, from gathering requirements from across the business in line with market research, through to the handing over of contracts to contract and supplier management.听 You will lead a team, building their confidence to drive performance and manage setbacks. The role will also require you to use your commercial expertise to identify opportunities for improvement and implement these changes at a local level by working with affected parties to identify and overcome challenges. |
| Key Responsibilities |
听Typically, the key responsibilities in this role will include (but are not limited to): 鈼徧齏orking effectively with senior staff in the supplier organisation and establishing appropriate governance and relationship arrangements 鈼徧齅easuring performance, challenging inefficient processes and practices and making proposals for improvement 鈼徧鼶eveloping and publishing a full and approved bidder鈥檚 pack in line with financial and contractual delegations 鈼徧鼳pplying the most appropriate evaluation strategy to a sourcing requirement taking into account the type of commodity being procured, complexity, value and strategic importance 鈼徧齃eading and managing the end to end tendering process 鈼徧齈articipating in strategic and business negotiations in order to deliver the agreed strategy and comply with the procurement process 鈼徧齃eading supplier engagement across a variety of stages within the procurement process with both strategic and non-strategic suppliers in order to communicate progress in line with benefits realisation 鈼徧齁ustifying commercial activity in accordance with the organisation鈥檚 commercial governance and management framework, HM Treasury requirements and Cabinet Office policy and spend controls 鈼徧齍sing methods and strategic relationships to manage risks and foster high quality, reliable and on time delivery of products and services, which are only available from one supplier 鈼徧鼶evising and developing the strategy for transition to the contract manager in partnership with them 鈼徧鼳pplying a strong visual project management approach to procurement projects 鈼徧鼳nalysing options, managing trade-offs flowing from decisions and mitigating key risks 鈼徧鼳pplying the concept of 鈥榲alue for money鈥� with respect to political goals and using this to articulate what a successful return on investment looks like for a particular commercial project/programme |
| Essential Criteria |
Procurement Process: 鈼徧鼿as experience in managing the end-to-end procurement process across an area of responsibility for medium value and medium risk contracts Commercial Focus: 鈼徧鼿as strong commercial knowledge, understands the need for trade-offs in an area of responsibility, can apply the commercial principles within the boundaries of contract law 鈼徧鼶emonstrates the ability to lead on securing 鈥榲alue for money鈥� through achieving good return on investment on commercial projects Risk and Assurance Management: 鈼徧鼶emonstrates the ability to analyse risks and understand margins of error in developing recommendations and making effective decisions Commercial Ethics: 鈼徧鼶emonstrates the ability to communicate standards to eliminate corruption, fraud and unethical behaviour in supply chains, taking appropriate actions in the event of any alleged breach of standards Team Focus: 鈼徧鼶emonstrates the ability to manage and build confidence in a team in order to deal with setbacks, resolve internal issues and can implement change at a local level by working with affected parties to identify and overcome challenges Build Relationships: 鈼徧鼿as strong stakeholder engagement skills and can present technical advice successfully in order to influence internal and external decision making 鈼徧鼶emonstrates the ability to articulate commercial motivations and expected behaviours of stakeholders, suppliers and networks |
| Civil Service Behaviours | Ability to show examples across all of the following behaviours for level 4 of the : Managing a Quality Service: 鈼徧鼶emonstrate positive customer service by understanding the complexity and diversity of customer needs and expectations. Deliver a high quality, efficient and cost effective service by considering a broad range of methods for delivery. Ensure full consideration of new technologies, accessibility and costings. Make clear, practical and manageable plans for service delivery. Ensure adherence to legal, regulatory and security requirements in service delivery. Proactively manage risks and identify solutions. Establish how the business area compares to industry best practice. Create regular opportunities for colleagues, stakeholders, delivery partners and customers to help improve the quality of service Communicating and Influencing: 鈼徧鼵ommunicate with others in a clear, honest and enthusiastic way in order to build trust. Explain complex issues in a way that is easy to understand. Take into account people鈥檚 individual needs. Deliver difficult messages with clarity and sensitivity, being persuasive when required. Consider the impact of the language used. Remain open-minded and impartial in discussions, whilst respecting the diverse interests and opinions of others. Introduce different methods for communication, including making the most of digital resources whilst getting 鈥榲alue for money鈥�. Monitor the effectiveness of own and team communications and take action to improve where necessary Developing Self and Others: 鈼徧齈rioritise and role-model continuous self-learning and development. Identify areas individuals and teams need to develop in order to achieve future objectives. Support colleagues to take responsibility for their own learning and development. Ensure that development opportunities are available for all individuals regardless of their background or desire to achieve promotion. Ensure individuals take full advantage of learning and development opportunities available to them, including workplace based learning. Encourage discussions within and between teams to learn from each other鈥檚 experiences and change organisational plans and processes accordingly Leadership: 鈼徧齈romote diversity, inclusion and equality of opportunity, respecting difference and external experience. Welcome and respond to views and challenges from others, despite any conflicting pressures to ignore or give in to them. Stand by, promote or defend own and team鈥檚 actions and decisions where needed. Seek out shared interests beyond own area of responsibility, understanding the extent of the impact actions have on the organisation. Inspire and motivate teams to be fully engaged in their work and dedicated to their role |
| Department Context | To enhance the generic commercial role profile, additional information can be added by a department to outline the specific nature of the role. This may include: 鈼徧鼳n additional short paragraph in the role summary 鈼徧鼳dditional key responsibilities based on the department context 鈼徧鼴espoke essential skills/experience required for the role |