Guidance

Checklist: Publishing a standard on 188体育

Published 30 September 2024

漏 Crown copyright 2024

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: [email protected].

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at /government/publications/handbook-for-standard-managers/checklist-publishing-a-standard-on-govuk

Standard managers should follow these conventions and tips when preparing and submitting their functional standard for online publication on 188体育:

1. Preparing for publication

  • Ensure Conventions for standard naming, numbering, versioning, status has been followed for naming, numbering and versioning conventions.
  • Functional standards carry the HMG brand and follow HMG brand guidelines and additional standard brand guidelines. Each function has a dedicated colour for highlights and headline text in their functional standard.

Note: standards brand guidelines on consistency, navigability and accessibility were developed for version 2.0 functional standards in summer 2021. For a copy of these brand guidelines, including each function鈥檚 dedicated function colour, please contact [email protected].

  • The approved version should be professionally type-set and made web accessible in line with the standard brand guidelines, using either in-house design expertise or a design company. Build sufficient time into planning for this process - it can take a number of weeks to iterate.

[Note: you can begin this process with design companies before final content is approved but do so at risk if substantial content changes are requested by the standard owner.]

2. Accessibility

  • For each image in a standard, standard managers should provide short alternative descriptive text for their images so they can be interpreted by screen readers. This ALT text will be embedded in the standard as part of production. See the Publishing accessible documents guidance for more information.
  • Get confirmation from your design/ typesetting company that the web-accessible PDF meets current accessibility requirements.
  • Once approved and produced to meet brand guidelines, each functional standard should be published on 188体育. as a web accessible pdf, under the 188体育 content type 鈥榮tandard鈥�. Alongside this an HTML version will also be published, please contact [email protected] for assistance.

3. Provide clarity for your 188体育 publisher

  • You should liaise with your local publishing teams who can provide you with a publication form to raise a ticket for publication on 188体育.

Note: for the functions based in Cabinet Office, this will be via [email protected]. Allow up to five working days for this process.

  • Use official titles for your standard on 188体育 (e.g. Government Functional Standard GovS 002: Project Delivery), for the url of the document, and for the link to your standard on 188体育.
  • The version and date used on 188体育 should be exactly as on the document.
  • Use exact wording from the 鈥榩urpose鈥� of your functional standard for the online introduction to describe what the document is.

Note: refer to these documents as functional standards to distinguish from other types of standards.

  • Reiterate with your publisher that your functional standard should be published using the new 鈥榮tandard鈥� content type (a standard is not a policy document or guidance) and linked to the functional standards collection page.

4. Grid slot/publicity

  • It is up to functions on securing a grid slot for publication - discuss with your press team and grid organiser if you want a grid slot, but click N/A in the publishing form if a grid slot is not required. If you are re-publishing or updating previously published material, a grid slot is optional.
  • For shared communication and messaging about the suite of functional standards, please always refer to the functional standards landing page and use section 6 of this handbook.

5. Dedicated landing page

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