188体育

If you鈥檝e accepted one or more grant funding agreements (GFAs) under the FETF 2024, follow this guidance to claim your payment by midday 10 January 2025.

You鈥檒l need to submit a separate claim using the claim form included in each GFA, after you鈥檝e paid for and received the items in your GFA. All the items in your GFA should be included in your claim. You can only submit one claim per grant. 听听听

The Rural Payments Agency (RPA) will pay each grant in separate payments.听

The RPA will only pay for:

• eligible items in your GFA, which may not be all the items included in your application
• items that you鈥檝e bought after you receive your GFA (unless you鈥檙e using a refundable deposit)

Change your GFA听听听

If you want to change an item in your GFA before you submit your claim, for example to a similar item or higher specification, you must contact the RPA. 听

The RPA cannot consider requests to add additional items.

If an item is not available听听

If you want to change or remove an item because it鈥檚 not available, your application must still be within the minimum and maximum grant values:

• between 拢1,000 and 拢50,000 for the Productivity grant
• between 拢1,000 and 拢50,000 for the Slurry grant
• between 拢1,000 and 拢25,000 for the Animal Health and Welfare grant

The revised total score must still be more than the minimum threshold.听

听贰尘补颈濒 [email protected] before the claim deadline and include:听

• the make, model and quantity of each item听听
• email evidence to show which suppliers you鈥檝e tried to source the item from

How to claim

Follow these steps to submit your claim for payment.听The RPA will confirm how long you have to buy your items and submit your claim in your GFA.听

1. Pay for the items in full 鈥� contact the RPA if you cannot buy an item that鈥檚 in your GFA.听

2. Keep all invoices and bank statements for the items you buy. 听

3. When you receive the items, complete the claim form in your GFA and email it to [email protected] by midday 10 January 2025. Send supporting evidence with your form (you must submit a separate claim and evidence for each grant you鈥檙e applying for). 听

You鈥檒l receive email confirmation that your claim has been submitted. If you do not receive an email acknowledging receipt of your claim, contact the RPA for help.

Get help听

Contact the RPA if you need help:听

• submitting your claim or supporting evidence听
• correcting a mistake after you鈥檝e submitted your claim听

Email [email protected] or call the RPA helpline on 03000 200 301 and select the Farming Equipment and Technology Fund option. 听

Site visits听

After you submit a claim, your business may be chosen for a site visit. You may be visited before the RPA make the grant payment or up to 5 years after payment.听

The details you provide when you submit your application and items you buy may be checked during the visit. These details are included in your GFA.

Submit evidence with your claim 听

Submit the following evidence to [email protected] with a completed claim form for each grant you鈥檝e applied for:听

• copies of invoices for items you buy听听
• copies of your business bank, building society or business credit card statements which shows the items have been paid in full听
• photographic evidence of each item 听

The RPA may reject all or part of your claim if you do not submit the correct evidence.听

The RPA cannot accept evidence sent using secure data transfer sites on the internet (for example OneDrive, Dropbox, Google Drive or Apple iCloud).

滨苍惫辞颈肠别蝉听听

Invoices must:听

• show the cost of each item听听听
• include the manufacturer鈥檚 make and model听
• quote the relevant FETF 2024 item code from the item and specification list听听
• be addressed to the same individual or business as your GFA听
• show the supplier鈥檚 name, address, VAT number and date听听
• be marked by your supplier to show you used a refundable deposit to buy the item, if applicable听听

If the invoice includes items that are not in your GFA, you must clearly show which items you鈥檙e claiming for. 听

If you have a supplier account and you鈥檝e used it to pay more than one invoice, you鈥檒l need to provide copies of all the invoices included in the payment.

Payment evidence听

Use your business account or credit card (if you can show it has been paid by your business account) to pay for items.听听

You cannot use the following to pay for grant-funded items:听听

• cash or your personal account听听
• lease or hire purchase听
• part exchange听听听听听

You must submit copies of your bank, building society or credit card statement so the RPA can check invoices have been paid in full by the business named in the GFA.听听听

If the transaction amount on your bank statement does not match the invoice amount, you鈥檒l need to provide either:听

• copies of invoices for the other items you鈥檝e bought听听
• a copy of the monthly statement showing the other items you鈥檝e bought, if you have a supplier account听

You can use screenshots from an online account showing payment details and bank or building society logos, or a certified report printed from a banking system.听

Statements must show the:听

• bank or building society鈥檚 name and logo听
• account holder name in full听
• account number听
• transaction date听
• transaction type (including payee reference or cheque number)听
• transaction amount听

You can remove personal information that is not needed from the statements.听听听

If you pay for an item through a Buying Group, provide evidence to show:听

• you鈥檝e paid the Buying Group 听
• the Buying Group has paid the supplier听

This can either be an email from the supplier or a supplier statement.

Photographs听听

You must submit photographs as JPEG files or images in Word documents.听听Photographs must:听

• show the item on site without packaging 听
• be clear, in focus, in colour and with no other objects in front of the item听
• be bigger than 600 x 400 pixels听
• include the make, model and serial number (use the manufacturer鈥檚 plate or operating manual) 鈥� you only need to do this if it鈥檚 required in the item specification听
• clearly show each part of system if it鈥檚 made up of multiple parts (for example, handling systems)听

Photographs must not identify individuals, including employees.听

The RPA may request more photographs as evidence to show the item meets the specification and is on site.听听

Acceptable photograph examples听听

These images are examples of acceptable photographs because they have been taken at the right distance to show the whole item.听听

Unacceptable photograph examples听听

This image is an example of an unacceptable photograph because the whole item is not shown.听听

These images are examples of unacceptable photographs because they have been taken too close to the item.

Withdraw a claim听听

You can withdraw your claim at any time.听

If you want to withdraw your claim, email [email protected] as soon as possible with your reasons.

Include your FETF reference number. Your GFA will be withdrawn.

When you鈥檒l be paid

We aim to pay your claim by 20 June 2025 provided all claim evidence has been received. If your claim is not complete, it may take longer. You may need to account for this if it will affect the cash flow of your business.

The RPA will write to you if they are unable to pay your claim in part or in full, and tell you why. If you are unhappy with this decision, you should follow the RPA complaints procedure. 听

Payments are made to the bank or building society account attached to your business鈥� main Single Business Identifier (SBI) number in the Rural Payments service. 听

The RPA will send you a remittance advice when you鈥檝e been paid.

After you鈥檝e been paid 听听

The RPA may recover some, or all of your payment if you do not meet the following conditions for 5 years from the date your claim was paid.听

You must:听听

• keep grant funded items at the location stated in your GFA听听
• keep items operational and in good repair听听
• use items for the same purpose as set out in your application 听

If there鈥檚 a change in circumstances which could affect your rights and obligations under the GFA, you must tell RPA as soon as possible. 听

You must keep paperwork associated with your GFA for 7 years from the date your claim was paid.