188体育

A collective (or group) passport is a way for an organised group of young people to make a trip to certain European countries.

A collective passport costs 拢39.

Young people should travel on their own passports if possible.

Who can use a collective passport

The passport is not for families but for groups such as:

• schools and sixth form colleges
• guides
• scouts
• other recognised youth organisations

You can have between 5 and 50 children on a group passport. If there are more than 50 in the group, you can split the group and apply for 2 or more passports.

Everyone on the passport must be a British national and under 18 by the end of the trip.

A group leader must be named on the passport. The passport is invalid if the group leader cannot travel, but if a deputy leader is named on the application, they can take over.

The group leader and deputy leader must:

• be aged 21 or over
• be a British citizen and have a British passport
• be a UK resident

The countries you can travel to or through on a collective passport are:

• Austria
• Belgium
• Denmark
• Estonia
• France
• Germany
• Greece
• Hungary
• Italy
• Liechtenstein
• Luxembourg
• Malta
• Netherlands
• Norway
• Spain
• Switzerland

Check if you need a visa

You may need a visa if you鈥檙e travelling on a group passport, even if you do not need one when travelling on an individual passport. Contact the country鈥檚 embassy or consulate in the UK to check.

1. Download the application form.

2. Save it to your computer and fill it in (handwritten applications are not accepted).

3. Collect your supporting documents.

4. Email your completed application form to [email protected].

5. Print a paper copy and get it signed by the group leader and deputy leader.

6. Send the paper copy with the 拢39 fee and supporting documents to Collective Passport Applications.

Paying the fee

Include a cheque for 拢39, payable to 鈥楬M Passport Office鈥�, or pay by credit or debit card using the card payment form - use capital letters to fill in the form.

Checks on your application

HM Passport Office may contact your organisation to verify the application. Include a contact number on the form that will be answered during school holidays or your application could be delayed.

Each application must include:

• a nationality questionnaire and parental consent form for each child
• a collective passport photo identity card for each child
• one supporting letter for the whole application

Nationality questionnaire and consent form

The nationality questionnaire and consent form (鈥楥PNQ鈥� form) must be filled in by the person who can give consent for the child to travel. They must fill in either the:

• form for a child born in the UK
• form for a child born outside the UK

Details of who can give consent are on the form.

Request collective passport photo identity cards

Email your request for collective passport photo cards to [email protected]. Your email should include:

• the number of cards you need
• the full name and address of the school or organised group
• a contact name and phone number

Complete collective passport photo identity cards

Each card must be filled in with the child鈥檚 details exactly as they appear on their nationality questionnaire and parental consent form.

You must attach a recent passport-sized photo to each card.

Rules for photos

The photos:

• should be of a similar quality to standard passport photos
• should not have been previously used on another document
• must not be laminated or photocopies

You can use:

• a school photo - as long as it does not have 鈥榩roof鈥� written across it
• printed digital photos

Each child must sign their card before they travel.

Supporting letter

Each application must include one supporting letter on headed paper confirming consent to the trip.

If the group is going abroad to perform (for example, in a sports competition) the letter must say:

• all members of the group are amateurs
• they will not get any payment

If children from more than one organisation are travelling together, you need a supporting letter from each organisation.

The letter must be signed - digital or photocopied signatures are not accepted.

The table shows who can supply and sign the supporting letter.

Check your passport when it arrives for mistakes. Children cannot travel if they鈥檙e not on the passport.

If you need to amend the passport

Send the passport back to HM Passport Office Collective Passport Applications with a letter explaining the reasons.

If your trip is postponed but you arrange alternative travel within the same season, you can usually get your passport amended free of charge.

If several changes are needed (for example, you鈥檙e adding lots of names), you have to pay for a new one.